Parish Council Minutes October 2007
| Minutes - October 2007 |
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Present: Councillors P Lilleker (Chairman), J Leaning, J Robinson, K Evason and S Brooks (Parish Clerk). Apologies: Councillors T Stanway (Vice-Chairman), S Johnson, P Shackley and PC Shaun Rhodes. In attendance: A representative from Laughton Boys’ football club. 77. Open Forum for Parishioners in Attendance 1. Breach of the verbal agreement between Laughton Parish Council and Laughton Boys Football Club. The football pitch may be used to a maximum of two games per each weekend day to ensure that the surface is not damaged. We have received reports that several games have been taking place during the week without permission. 2. Lack of response to requests from V to put together a mutually acceptable agreement for the use of the changing rooms and the pitch. 3. No fixtures list has been given to the Parish Council or Hall Committee. 4. No bond has been paid for the use of the facilities. During the lengthy discussion the representative explained that a bond and fixtures list were given to G of the Village Hall Management Committee following receipt of the letter. This information was not relayed to the Clerk who then sent out a second copy of the letter. The representative raised some concerns regarding the changing room lights and listed the times during which the team uses the field. The reports of Laughton Boys teams playing football during summer evenings was discussed, with the representative insisting that it was not members of any of the Laughton Boys’ teams, as they use the facilities at Laughton Common during the summer months.
It was agreed that the Clerk passes the representatives home number to Councillor V who can make contact regarding the written agreement. Resolved: Councillor V and the representative draw up the written agreement as discussed at previous meetings.
78. Minutes of the meeting held on 12th September 2007. 79. Declaration of Prejudicial & Pecuniary Interests
None.
80. Matters Arising from the Minutes 81. Parishioner’s Written Requests
a. Concern over new bus route (June meeting) The Clerk contacted RVSA following the last meeting and received the following response: We have had contact with a lady called Pam Horner at SYPTE and requested information under the freedom of information act. We have received the following feedback; “First do not have to provide results of their monitoring as the information is commercially sensitive however it has been interpreted by Pam Horner at SYPTE. There has been additional usage on the number 23 bus service since the changes were made to the route. Passengers wanting to use the old route can take the number 18 or 19 bus.” The clerk also wrote to the Chief Executive of SYPTE and received the following reply:
“This service is operate on a commercial basis i.e. without funding from the Transport Executive. I have forwarded your request to the Operator for their investigation. I have asked that they respond to you direct following their investigation, with a copy of the response to the Transport Executive.” The clerk has not yet received a response from the Operator. Resolved: The clerk reports back at the next meeting.
82. Items under Review (2) CCTV System
Councillor discussed the draft of the CCTV Code of Practice for the Parish Council. Councillor F noted comments raised and will bring and updated version to the November meeting. Resolved: Councillor F will amend the document and bring a revised version to the November meeting. (3) Letter to residents surrounding the recreation ground
The clerk compiled a letter based on the one sent to residents in October 1998. Councillors asked that the clerk files the letter and makes provision for it to be sent by recorded delivery in October 2008. Resolved: The clerk files the letter and makes a note for it to be sent in October 2008. b) Laughton Planting Scheme
(1) Planters at top of Brookhouse Lane and outside Pear Tree Farm The planning application decision has not yet been received so no further progress can be made with the planter proposals. Resolved: The clerk contacts Matthew peck regarding the delay. (2) Planter at St John’s Road entrance (near church)
The Clerk received a quote from Terry Bunfield as follows: Dig out and concrete foundation for new planter
Build in stone to match existing to a height of approximately 700-800 mm Build retaining wall to the back of stonework to retain soil Total £1280.00 Councillors discussed the quote and decided to approach a third builder for a quote. Resolved: Councillor W will acquire a third quote for the works. c) Anti-social behaviour throughout Laughton
Nothing to report. d) Drainage problem on Rotherham Lane
Nothing to report. e) Traffic concerns on Slade Hooton Hill
No further progress. f) Streetpride
Several verges and roadside hedges have been cut back during the last month. Councillor G reported that Firbeck Lane has not yet been cut back. g) Provision of Community Garden/Burial Area
(1) Footpath Extension Councillor F explained that the delay is due to the wrong colour of cable being installed for the lighting column. YEDL have refused to connect the wire to the main source. The new 30 mph signs have been installed before the bend and adjacent to the new lighting column. Resolved: The clerk reports any progress at the next meeting. h) St John’s Road Allotments
The clerk explained that has been a spate of break-ins at the site and several reports have been made to the police. The clerk purchased a new padlock for the site shop as this was also damaged. i) RVSA
Nothing to report. j) Japanese knotweed on recreation ground
Councillor G reported that the weed is dying down at the moment. Councillor F has not yet received a quote from Andrew for spraying the weed but will bring it to the next meeting. k) Land Registry – Deeds for recreation ground and village hall
The clerk is still awaiting the completed Statutory Declarations. Resolved: The clerk contacts Mike Walker regarding the documents. l) Laughton-en-le-Morthen Spending Plan The clerk has not yet received an updated version of the drawing. m) Parish Plans
No further progress. Resolved: The clerk contacts Andrea Mason regarding the next step. n) Date for Rotherham Local Compact Training
Councillor F has arranged an evening appointment with Elaine Alliott to receive the necessary training.
83. Police in the Community Newhall – No recorded crimes
Carr – No recorded crimes Brookhouse – No recorded crimes Slade Hooton – 1 recorded crime Crime/Location Theft of motor vehicle
Hooton Lane 08/10/07 This relates to the theft of a vehicle, which was subsequently recovered in Lancashire.
Laughton en le Morthen – 1 recorded offence as follows: Crime/Location Burglary with intent Other St. Johns Road 08/10/07 This offence relates to the theft of property from a shed on the allotments. On 2nd October 2007 a youth that resides in Laughton en le Morthen was issued an ABC (acceptable behaviour contract), in respect of his future conduct.
84. Village Hall Issues a) Football Clubs Covered in minute number 77. b. Concern over damp under windows in hall
Councillor V was absent from the meeting. c. Parking Order for village hall car park
The clerk circulated a draft document for Councillors. Councillors did not raise any queries and asked the clerk to contact Kevin to discuss the next way forward.
85. Environmental Issues b) Thurcroft Landfill
The next meeting will be taking place on 21st November 2007. c) Bat boxes at Rectory Farm, Laughton
Councillor W reported that 8 bat boxes have been installed on the site.
86. Finance Report a) Resolved: That the following invoices be authorised for payment:
Creditor Description Amount (£) Clerk Salary 221.42 RMBC Rates for village hall 98.00 DD
87. Planning Applications
88. Consultation Documents 89. Correspondence
a. RMBC – Parish Review Resolved: The clerk prepares a reply including the following parish boundary concerns: • Boundary line at Brookhouse which currently omits The Lodge, Green Acre and the cricket pitch • Two houses in Stone which would be better placed in Maltby Town Council’s jurisdiction • Three houses on St John’s Road which should be in Laughton Parish, not Dinnington St John’s parish b. RMBC – NUM Yorkshire Miners’ Memorial Day (e-mailed 27.9) Resolved: No Councillors wished to attend. c. SRRTP – Transport Awareness Day (15th October) d. RMBC – New planning application alerts system Resolved: Councillors noted the website address. e. RMBC – Training sessions – Planning Board Resolved: Councillors noted the dates. f. RMBC – Purchase & delivery of rock salt Resolved: The clerk will check the salt bin in the village hall car park and order accordingly. g. Parish Network meeting invite Resolved: No Councillors wished to attend – the clerk sends apologies on behalf of the Council. h. RMBC Completed Development Tour invite Resolved: Councillors noted the times of the visits.
90. Any Other Business 91. Date and Time of Next Meeting
Resolved: That the Ordinary Meeting will take place on Wednesday 10th October, 2007 commencing at 7.00pm in the Village Hall, Firbeck Avenue, Laughton. The meeting closed at 8.52 pm |